Success Story: Strategic quality assurance with Ortrac – Program managers' new tool for the future of education
Background
As program manager for a comprehensive medical education program, Dr. Erik Johansson had the overall responsibility for ensuring that the education followed both national learning objectives, the university's quality requirements, and UKÄ's guidelines for educational quality.
Previously, this required extensive manual work with Excel files, email threads and documents in different versions. Creating reports for internal evaluations and for UKÄ often took weeks of coordination.
“I often felt like I was missing the big picture – which goals were actually covered, which ones overlapped, and where we had gaps.”
– Dr. Erik Johansson, Program Manager
Challenges with previous ways of working
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Fragmenterad information: Kursmål, lärandemål och bedömningar fanns spridda i olika dokument.
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Manuell analys: Uppföljning av progression och måluppfyllelse krävde långa Excelbearbetningar.
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Komplex rapportering: Underlag till UKÄ-granskningar behövde manuellt sammanställas från flera källor.
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Begränsad överblick: Svårt att identifiera kvalitetsluckor eller överlapp i kursinnehållet.
The solution – Ortrac as an engine for quality and control
When the faculty introduced Ortrac, Erik received a platform that digitized the entire management of the educational program – from structure and analysis to reporting.
The Blueprint module – Build education digitally
With the Blueprint module, Erik was able to create a complete digital map of the education:
Link course elements and examinations to learning objectives and national exam objectives.
Identify gaps, overlap, and progression in the goal structure.
Create a visual and interactive overview for both internal planning and external review.
“The blueprint gave me, for the first time, a clear and traceable chain between course content and degree objectives – exactly what UKÄ demands in its quality evaluations.”
Analysis views – data-driven quality assurance
With Ortrac's analysis views, Erik got access to dynamic reports that show:
Goal achievement and progression at the program level.
Statistics on student performance and coverage of learning objectives.
Automatically generated reports that can be used directly in UKÄ's quality reviews and internal quality reports.
“Previously, it took weeks to compile reports for UKÄ – now I can generate them in minutes, with full traceability to the source data.”
AI Explorer – smart content analysis and improvement
With AI Explorer, Erik was also able to streamline the work of updating course content:
AI analysis of learning objective formulations to detect overlap and gaps.
Automatic improvement suggestions according to Bloom's Taxonomy.
Support to ensure that content follows the latest guidelines for medical education and UKÄ's progression requirements.
“AI Explorer acts as a digital colleague – it helps me improve content and language so that our goals are clear, measurable and in line with UKÄ's requirements.”
Results
After implementing Ortrac, Erik and his colleagues have been able to move from manual administration to strategic, data-driven quality management:
Före Ortrac
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Fragmenterade filer och Excel-listor
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Veckor för UKÄ-rapportering
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Svåröverblickad målstruktur
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Osäker kvalitetsuppföljning
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Manuella uppdateringar
After Ortrac
Central, updated database
Ready-made reports generated automatically
Full visualization via Blueprint
Data-driven analytical views with traceability
AI support for goal formulation and content revision